Fastfox text expander review series#
What?Ask yourself a series of what questions to help shape the content of your email. Make sure the tone, style, and content of your email matches up-just as you would choose appropriate words, tone, and body language if you were sitting across a table from them and discussing the topic in person. For each name, ask yourself, “Why is this person involved in the project? Why am I emailing them? Why do they need to know? Why does this information matter to them? Why does it matter to the broader organization?” Then think about what you know about those individuals-their interests, needs, backgrounds, and communication styles. Why? Look back at the names on the to: line and the cc: line. “Who needs to know this information?” Put their name(s) on the cc: line. Who?This breaks down into two sub-questions: “Who needs to respond to, take action on, or make a decision about this information?” Put their name(s) on the to: line. To craft more effective email messages, answer the following four key questions in every single email you send – who, why, what and how. No longer will you waste your precious time typing out a response, you will reply automatically within seconds.Ĭraft more effective email messages. Dramatically reduce the volume of email messages you receive by crafting more effective email messages that are understood upon opening and do not require multiple back and forth emails asking clarifying questions. A text expander works in any program, including your email platform, and allows you to insert commonly used text with just a keyboard short cut.
Fastfox text expander review software#
To do this quickly, use a text expander software app, like FastFox for PCs or Text Expander for Mac. So, when you feel like you’re drowning in a sea of sloppy, thick, unclear mud in your inbox, how do you begin to clean up the mess? AND then, how do prevent it from reoccurring?Īutomate your responses to unclear messages. When you receive an email message that is unclear, vague or just causes you to say ‘WHAT?’, send a response asking for additional information or clarification. Which means they’re also costing you money. Discerning exactly what we need to know or do and determining if a response is needed requires a lot of our attention and focus. And it takes a lot of time for us to slough through that volume because these emails are unclear, ambiguous and flat out sloppy.
I discovered that we’re all bogged down by the sheer volume of email. In writing my book, Work Simply, I did a lot of work to understand how we are using email effectively – or not. And almost immediately upon arrival, they turn my inbox into a slovenly mess. To make matters even worse, these are just a FEW examples of friends and colleagues not using email effectively that arrive daily. Wait a minute – WHAT? These emails were just sent to me, and I have no idea what any of it means.
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